Chemical Registration 

Hazardous chemicals that pose a high risk to the user and/or community are included in the list that must be registered with a Standard Operating Procedure (SOP), Hazard Analysis Form and the Manufacturer’s SDS online. Chemicals on the list are defined as:

Hazardous Chemicals

• Select Carcinogens – general industry (29 CFR 1910 Subpart Z – Toxic and Hazardous Substances); see OSHA Carcinogens page
• DEA Controlled Substances – see Controlled Substances list
• Select Agents/Toxins – see Select Agents and Toxins List
• Acutely Toxic – (LD50< 50mg/kg)
• Highly Explosive Compounds – such as TNT (trinitrolouene), perchloric acid
• Highly toxic and/or highly flammable gases
• Highly Toxic and Carcinogenic Compounds
• Heavy metals – arsenic, mercury, lead,selenium, thallium
• Fluorine, chlorine, and bromine, nitrogen trifluoride
• Cyanides and hydrogen cyanide
• Oxalic acid and salts (oxalyl chloride)
• Aromatic amines and nitro compounds
• Ozone
• Hydrogen Sulfide
• Phosgene
• Osmium tetroxide
• Hydrogen Fluoride
• Highly acidic/basic cleaning procedures – such as Aqua Regia, Acidic Perxoide Solution, Chromic Acid, Hydrofluoric Acid

When Risk & Safety identifies a hazardous chemical that is required to be registered on the Chemical Registration Form, we want to prepare you for what information is required for approval from the Safety Team.

When completing the form, please make sure each of these topics can be identified:

Basic Information

• Lab/Space Name
• Principle Investigator/Responsible Party
• Form completed by
• Chemical(s) used
• Lab members using the chemical
• Special considerations of the users
• Frequency of use
• Associated space(s)

Hazards

• List all hazards associated with the chemical(s)
• Waste management methods (Please include Laboratory Waste Stream #, if possible.)

Hazard Analysis

• Hazard Analysis Form
• Standard Operating Procedure
• Manufacturer’s SDS

PPE and Equipment

List all PPE required to use the chemical.

List engineering controls.

List decon procedures, if possible.

List any special emergency equipment beyond the standard eyewash, safety shower and ABC fire extinguisher.

Starts with Chemical Identification: Chemical inventory or chemical purchase.

Form Notification: Chemical Registration Form will be assigned in BioRAFT to the registered user(s)​.

Form Completion: The registered user(s) must complete/submit the form with the information mentioned above​.

Form Review: The Safety Team reviews the form.

• Form Resubmission​: The Safety Team notifies the user(s) of missing information and requires the form to edited/resubmitted​. Return to Form Completion stage above.
• Form Accepted: The Safety Team notifies user(s) through BioRAFT the form is accepted​

Once the form is accepted, the Chemical Registration Form process is complete.

A standard operating procedure (SOP) is a detailed, written set of procedures that explains how to utilize and manage hazardous materials. The SOP can include but is not limited to hazardous chemicals, hazardous processes and/or hazardous procedures to prevent or minimize health and safety concerns. Poorly written SOPs are of limited value and can increase the risk to the user. Therefore, SOPs should be clear, concise and detailed, but remember to not make it overly complicated. The SOP should provide sufficient detail and be specific to the space so that someone with limited experience or knowledge of the procedure/process can successfully and safely follow the procedure.

The scope of an SOP may cover any of the applications below:

• Processes
• Operational ranges and conditions
• Individual hazardous chemicals used
• Classes of hazardous chemicals used
• Management and use of chemical equipment
• Emergency shutdown procedures
• Authorized users
• Lab-specific safety and security risks, based on surrounding and environmental factors

For a template of a Standard Operating Procedure, contact the Chemical Hygiene Officer at Safety@utdallas.edu.

As mentioned before, a standard operating procedure (SOP) is a detailed, written set of procedures that explains how to utilize and manage hazardous materials. An SOP must contain this information:

• Title and description of experiment or process
• Preparer(s)
• Location(s)
• Authorized Personnel (with contact information)
• Training
• Detailed process description
• Engineering controls
• Personal protective equipment (PPE)
• Work practice controls
• Monitoring
• Spill and accident procedures
• Waste disposal procedures
• Storage
• Transportation procedures
• List of references
• Signatures of authorized user(s)

For a template of a Standard Operating Procedure, contact the Chemical Hygiene Officer at Safety@utdallas.edu.

A Hazard Analysis Form (HA Form) is a methodical approach to document the work steps and hazards associated with each step. Assessing hazards is a continuous process to understand the level of risk in the event of an exposure to a hazardous material or process. The HA Form will be written in a template provided by BioRAFT. Prior to writing the HA Form, the responsible party should review the accident history within their space to use as guidance for writing the steps and mitigating any future incidences.

A well-designed Hazard Analysis Form should address key questions in a consistent manner. When these questions can be answered, it ensures that all hazards are identified and effective controls are in place to reduce the risk of being exposed. A well-thought-out hazard scenario should address:

• Where the hazard is happening (the environment);
• Who or what it is happening to (the exposure);
• What precipitates the hazard (the trigger);
• The outcome that would occur should it happen (the consequence); and
• Additional contributing factors (fatigue, time, weather, experience and so forth).

For an example of a completed Hazard Analysis Form, contact the Chemical Hygiene Officer at Safety@utdallas.edu.